Business Visa India Explained: Requirements, Costs, and Validity for Foreign-Owned LLCs to File Beneficial Ownership Reports

When Ambition Meets Regulation

In 2024, India recorded USD 84 billion in foreign direct investment, cementing its position among the world's top ten investment destinations. Entrepreneurs across Europe, the U.S., and Southeast Asia are setting their sights on India's thriving tech corridors, renewable-energy hubs, and manufacturing zones. Yet, as many discover, the journey from intent to incorporation is not a straight line—it's a path paved with paperwork, visa restrictions, and beneficial ownership disclosures.

When Revolut's U.K. founder, Nikolay Storonsky, set his sights on India, Bengaluru became the natural choice for the fintech giant's Asian expansion. The journey, however, was far from simple. From securing long-term Business Visas for foreign executives to registering a compliant Limited Liability Company (LLC) under the Reserve Bank's watch, Revolut's entry reflected the real challenges — and immense opportunities that global entrepreneurs face when stepping into India's regulatory landscape. By 2024, the company had built a 300-member team in India, demonstrating how the right visa strategy, local partnerships, and compliance with Beneficial Ownership reporting norms can turn regulatory complexity into a blueprint for sustainable success.

This guide unpacks exactly how to navigate India's Business Visa system, how much it costs, its validity rules, and how these align with India's Beneficial Ownership (BO) disclosure obligations—so you can enter, operate, and expand legally and confidently.

The India Business Visa Maze — Validity, Cost & Real-World Realities

Visa Tales: From Application to Arrival

India's business visa framework offers two main options—the regular (paper) business visa and the business e-visa. The latter, introduced for faster facilitation, is valid for one year, allows multiple entries, and permits stays of up to 180 consecutive days per visit. The traditional paper visa, on the other hand, can extend for five or even ten years, but stay durations are capped at six months per visit—and anyone spending more than 180 cumulative days in India must register with the Foreigners Regional Registration Office (FRRO) within 14 days.

Applicants must hold a passport valid for at least six months, include two blank pages, and submit company letters, financial statements, and Indian invitations. The process generally takes 3–5 business days for e-visas and 10–15 working days for paper submissions. Fees vary by nationality and duration, and the Indian Ministry of Home Affairs periodically revises these charges.

An interesting story comes from James Calder, a Canadian investor who applied for a ten-year business visa to manage his renewable-energy venture in Pune. His visa was approved swiftly—but one of his executives was denied because the company's letter didn't explicitly outline "commercial negotiation." That single missing phrase cost the team six weeks and two rescheduled meetings. The takeaway? Precision in documentation is everything.

Hence, apply at least 8–12 weeks before travel, ensure your support and invitation letters are airtight, and plan for FRRO registration if you anticipate extended stays. This is not bureaucracy for bureaucracy's sake—it's a critical step to legitimise your business presence in India.

Unmasking Beneficial Ownership — Why It Matters

Behind the Scenes: Who Owns the Owner?

Once your leadership sets foot in India, regulators shift their focus to who truly controls the business. The Companies (Significant Beneficial Owners) Amendment Rules, 2024 demand that anyone owning 10 percent or more of shares or exercising control must be declared. Companies must file details in Form MGT-5 within 30 days of any ownership change, followed by Form MGT-6 with the Registrar of Companies (ROC).

This transparency drive isn't isolated—it's part of a global movement. The Financial Action Task Force (FATF) updated its 2023 guidelines, urging countries to expose hidden control structures. India responded by tightening thresholds and streamlining Form BEN-2, mandating digital filings and cross-checks.

Consider the case of Anya Chen, founder of a Singaporean tech holding company that fully owned its Indian subsidiary. When a new investor acquired 12 percent of the parent company, Anya had to disclose the change both in Singapore and in India, filing updated BEN-2 forms and shareholder registers. "It felt redundant at first," she recalls, "but later I realised it saved us from penalties when the auditors cross-checked global filings."

Meanwhile, in the United States, the Corporate Transparency Act (CTA) requires companies registered to do business in any U.S. state to file Beneficial Ownership Information (BOI) reports with FinCEN. As of March 2025, FinCEN's interim final rule narrowed this requirement, exempting domestic entities but keeping foreign reporting companies under its scope.

For global LLCs, this dual reporting creates an intricate compliance dance. Yet, failing to comply can be disastrous—penalties under India's Companies Act, 2013 (Section 90) can include fines and prosecution, while U.S. non-compliance can attract civil and criminal penalties. Transparency is not optional anymore—it's strategic self-protection.

Aligning Visa and BO Compliance — From Setup to Sustainability

Groundwork to Growth: Implementation in Real Time

Once you've secured the visa and your entity is registered, it's time to synchronise mobility and disclosure. The process begins by mapping every beneficial owner—their percentage stakes, control rights, and identity proofs. These are maintained internally in the SBO Register and declared externally via MGT-5 / MGT-6.

At this stage, clarity beats complexity. Many founders use layered ownership structures—offshore trusts, shell intermediaries, or investor syndicates. While legitimate, such arrangements can trigger red flags if not transparently reported. Indian regulators are becoming increasingly proactive, using data analytics and MCA21 filings to detect discrepancies between shareholder lists and declared SBOs.

A telling example is that of EcoWave LLC, a German climate-tech firm that expanded into India in 2023. Their subsidiary's compliance team automated ownership tracking using a cloud dashboard integrated with MCA updates. The result? They reduced reporting lag from 30 days to just 4 days and avoided late-filing penalties worth ₹3 lakh.

For smooth compliance, create an internal "Beneficial Ownership calendar", revisit ownership every quarter, and synchronise it with your visa renewal or extension cycles. CrossVentura's compliance advisory model often ties both processes together—visa renewals and BO filings—because, in India's regulatory ecosystem, one without the other can halt operations.

2025 at a Glance: India's Business Visa Boom and the New Compliance Era

In January 2025, the Ministry of Corporate Affairs (MCA) launched a revised BEN-2 form, simplifying data fields but expanding declaration scope. Concurrently, FinCEN's March 2025 interim rule refined its CTA enforcement, exempting domestic entities but maintaining BOI reporting for foreign companies. These parallel reforms reflect a clear global direction—cross-border transparency as the new compliance currency.

The New India Playbook

India is evolving from a market of opportunity to a market of accountability. Its business visa regime ensures legitimate access; its beneficial ownership rules ensure transparency. Entrepreneurs who integrate both—mobility with compliance—will build trust, attract investors, and scale sustainably.